Apr 6, 2015
Go
To Wake Up Eager Workforce Directory of Podcasts
Show
Notes:
Overview of Episode #6. The following topics are
covered:
- The problem of overwhelm runs rampant, the numbers...
- Six surprising reasons why we get into overwhelm (it may
not be what you think...)
- Seven Solutions: Position Dashboard, 80/20 Exercise,
Daily List of Six, Daily TNT, a Great Book, Tech Tools and
Training.
- Wrap Up: An important Mantra/Affirmation and Nine
Reminders…
- See Shownotes Online
Topic #1: Intro, the Problem and the
Numbers
Timing on
Recording: @ 3:30---
- Problem of Overwhelm on my mind…Coaching calls with 30
different people – 84% (via TriMetrixHD assessment results)
were experiencing some sort of discord around getting things done,
as light as some tension to as strong as overwhelm, frustration and
feeling hindered in achieving results.
- TriMetrixHD measures: Practical Thinking
Definition - The
ability to anticipate potential opportunities and problems. Sound
problem-solving abilities. A calm, cool approach to managing
opportunities and problems. Good follow-through. One key
trait of good practical thinkers is that they spend more time
working diligently toward important goals than they do "putting out
fires," which are urgent but potentially less important in the long
run.The numbers: 84% of the 30 people scored NOT STRONG
here.
- TriMetrixHD measures: Planning and
Organization
Using logical, systematic and orderly procedures to meet
objectives. Optimum productivity; Monitors
implementation and makes adjustments as needed. The numbers:
64% of the 30 people being coached scored NOT STRONG
here. (Population mean scores for this competency are
low, too – of the 100,000’s biz prof – 1-10, mean score for
Planning and Organization is: 4.3.)
Timing on
Recording: @ 7:30---
- I've been there, probably for the first 40+ years of my
life.Today – my life is busy and full as it ever was, but I’m not
overwhelmed…
- Disclaimer – I am NOT a time management expert – I’m just a
busy person, who wants to live as fully and joyfully as I can – and
I observe myself and others, and I’ve found somethings that work –
that I want to share with you.
- The BEST Mantra/Affirmation (and something to reach for...):
I get things done immediately, thoroughly and
cheerfully.
Topic # 2: Suzie's Six
Reasons Why... (It Might Not Be What You
Think!)
Timing on
Recording: @ 11:15 ---
- 1) Little known concept: Planning Fallacy –a
strong tendency to chronically underestimate task completion. The
planning fallacy --- Roger Buehler, a psychology professor
estimates that people on average underestimate task-completion time
by as much as 40%. His studies have found the same issues for
matters as small as mailing a letter and as critical as income
taxes.
- 2) Say yes to too much – being a 'please-r' or we just don’t
stop and think, not thinking does this fit in with my/business
priorities?
- 3) DISC STYLE TENDENCIES (See: http://www.pricelessprofessional.com/discvideo
)
---D - Dominant = everything’s urgent, snap
decisions, poor delegation, firefighting, no written plan and
crisis management (likes action)
---I - Influence = like to be involved with too
many people, procrastinate “that’s not fun” long lunches (love the
conversation) and day dreaming
---S - Steadiness = Postpone the unpleasant,
not exercising authority, failure to be precise with
responsibility, resisting change
---C - Compliance = overly neat and orderly,
seeking the best – but not necessarily workable solution, fear of
mistakes, overreacting to criticism, waiting for things to
happen
- 4) Wrong type of work, so we start frustrating (not a match to
your interests, competencies, communication style
strengths)
- 5) Sometimes in the right place, but mindset/alignment is
off
- 6) Management skills
lacking – not efficient on the job.They may want to do it, because
they liked what they heard.
The BEST Mantra/Affirmation (and something
to reach for...)
"I get things done immediately, thoroughly and
cheerfully."
Topic #
3: Seven Solutions to Get Your Our of
Overwhelm
Timing on
Recording: @ 19:05 ---
- 1) OVERALL: Know what your priorities are
with a Job Dashboard – Top 3-5 priorities.
Video overview and how-to:
www.pricelessprofessional.com/dashboard
- 2) Exercise Activity : 80/20 - The rule says
that you should be spending 80 percent of your time on the most
important 20 percent of your projects. ·
-Do you know what your most important 20 percent
are?
-Do you spend 80 percent of your time on them? Why or
why not?
-What can you do to re-prioritize your projects?
-Which projects can you delegate to someone
else?
-Which projects don’t really need to be
done?
-Which projects should you ADD to your
list?
Timing on
Recording: @ 26:20 ---
- 3) Plan the next Day in advance – Your Daily List of
Six
WHAT: list of six must
happen actions the next day, created the night before you leave
work, so it’s in your mind and on your desk when you arrive the
next day.
WHY: you get momentum from the previous day;it sets you up for
success;it's empowering; it's doable; it brings more ease and calm
into your day.
HOW: Your List of Six should only include
what:
1. HAS TO HAPPEN TOMORROW.
2 You are WILLING TO COMMIT TO making sure gets done, the
next day.
Once you have your List of Six created, place it where you can see
it when you get in to work the first thing tomorrow morning, and
all day.
-->RESOURCE: www.pricelessprofessional.com/120tips
BOOK: 120 Stress Management Strategies for
Professionals
-->RESOURCE: www.pricelessprofessional.com/mindbodyspiritquiz
QUIZ: Mind, Body,
Spirit Quiz
Timing on
Recording: @ 34:00 ---
- 4) Tune in Time – TNT - A minimum
of 15 minutes a day to Pause, Reflect, Plan and/or Think. (=to 1% a
day.) Stress is a
part of life. But it doesn't have to be the WAY of your
life. -->RESOURCE: www.pricelessprofessional.com/tnt More
about Tune In Time - with 15 recommended actions...
- 5) Book/Process: Getting Things
Done by David Allen - I love these quotes from the
book: “It is possible to be effectively doing while you
are delightfully being in your ordinary workaday
world”
- 6) Technology:
GetItDoneApp http://getitdoneapp.com/
; Evernote; Google
Calendar with Calendars App – by Readdle ; Schedule Once -
appointment scheduler.
Timing on
Recording: @ 44:55 ---
"It is possible to be effectively doing
while you are delightfully
being in your ordinary workaday world" David
Allen
Topic #
4: Wrap Up
and Nine Additional Ideas Reminders
Timing on
Recording: @ 48:35 ---
- 1) Learn a planning
and organization skills system – classes, software, etc.
- 2) Use the Daily List of six for organizing your day
- 3) Track how you are spending time every day, every 15 minutes,
for 3 to 5 days
- 4) Say yes to things that serve and excite you – that match
your motivators, intentions and goals. Say no to more things
that feel like, “I should” or you are doing because you’ve “always
done them” but they no longer serve you.
- 5) Get help – lawn help, housekeeper, outsource projects, a
coach
- 6) Be aware of when you are feeling angst, anxiousness,
frustration and overwhelm – track when you are feeling this and
what seems to be the cause – track for a few weeks. See if
you see trends. Something was happening BEFORE that you lost
track of or let take you over, what was it?
- 7) Meditation, prayer, quiet time. Take daily tune in
time.
- 8) Affirmations to help you shift. (For example:
"I get things done immediately,
thoroughly and cheerfully.")
- 9) Recreate/evolve/change your thinking that being overwhelmed
= being valuable/or adds value. Stop thinking that
complaining and feeling ‘like a crazy person with a demanding
schedule’ proves something.
RECAP of RESOURCE
LINKS MENTIONED IN THIS PODCAST:
-Overview of DISC
Styles www.pricelessprofessional.com/discvideo
- Create a Job Dashboard www.pricelessprofessional.com/dashboard
- 120 Stress Management Strategies for
Professionals www.pricelessprofessional.com/120tips
- Mind, Body, Spirit
Quiz www.pricelessprofessional.com/mindbodyspiritquiz
- Tune in Time
www.pricelessprofessional.com/tnt
- Online Leadership Skills
Training www.pricelessprofessional.com/leadershiponline
Contact Suzie
Price
Go
Back To Podcast Directory
STAY IN TOUCH: Are
you a leader, trainer or consultant focused on building a Wake Up
Eager Workforce?
Subscribe to this Podcast Here. You can also sign
up for
monthly email updates, here. Thank you for being a
part of this!!